Wednesday, January 9, 2013

Wedding Planner, Wedding Designer, Event Coordinator, Venue Coordinator - What is the Difference?

With today's information overload, sometimes the lingo of the wedding world can seem a little confusing and overwhelming. Planner, coordinator, designer - it's all the same right? Actually no...there are many differences between the types of wedding assistance you can receive. Below is a basic breakdown of how we classify each of the different types of wedding planning professionals...

Wedding Planner:
From vendor referrals to timeline management, a wedding planner is the perfect tool in assisting you from "Will You Marry Me?" to "I Do!"  A wedding planner is an experienced event professional who can confidently guide you through the entire wedding planning process. Their expertise is your navigator through the complex world of all things wedding! Although planners have a variety of service offerings, typically their services include: budget management, vendor referrals, venue selection, to-do check lists & confirmations, vendor meeting attendance, design assistance, creation of a detailed day-of timeline as well as wedding day coordination & management. Since a planner is seen as someone who can "do-it-all", a common misconception is that they will "take-over"  your wedding and control your creative freedom....quite the opposite! A planner is there to foster your creativity, inspire you with new idea's, share wisdom's from their experience and most importantly ensure all of your vendors understand and compliment your vision!

 Wedding Coordinator: (a.k.a. Event Coordinator, Day-of Coordinator, Independent Coordinator)
Although many use the words coordinator & planner interchangeably, for most, their roles are quite different. A planner is typically involved in the planning process early on, where as a coordinator comes into the picture further down the road. Often they start assisting a month or two before the big day. Their services typically included: gathering key information about your wedding, finalizing details, contacting and confirming your vendors contract obligations, establishing a wedding day timeline and most importantly facilitating & ensuring a smooth and stress free wedding day! All in all, a coordinators key role is to tie-up loose ends, bring all of your plans/details together and manage the day-of your event. So as you can see, a wedding planner is typically also a wedding coordinator, however, a wedding coordinator is not always a wedding planner.

Venue Coordinator: (a.k.a. On-site Coordinator, Facility Manager, Banquet Manager)
A venue coordinator is typically an appointed contact by the venue to assist and answer any questions you may have about the venue itself or its affiliates. Their services often include: providing a vendor referral list of vendors they have worked with in the past, creating a timeline for the wedding day in regards to the venues roles & responsibilities, assisting with the catering timeline  (if caterer is correlated with the venue) and assisting with the rehearsal & ceremony process (if ceremony is held at the same venue). Although venue coordinators are a great resource to have, there are a few misconceptions when it comes to the actual roles of venue coordinators. Many anticipate that a venue coordinator is more like a wedding planner or independent coordinator, where-in they will assist you in all planning aspects. Although some do assist with all aspects, most venues have a somewhat strict guideline of what they can assist you with. Some of their limitations include: they usually only have set list of vendors they can recommend, they can only assist with details that pertain the the venue itself, they can not assist you with your ceremony if it is held at a different venue, typically they will have one person assisting you with the planning and another person  there the day-of the event and typically they are not present for the duration of the event. However, they are an expert about their venue and are a great resource to have. Having both a independent planner/coordinator with a venue coordinator is great way to ensure nothing is forgotten or left out!

Wedding Designer:
A wedding designer is your creativity muse. Their role is to ultimately design the look and feel of your wedding. From color swatches to theme creation, their job is to draw out your vision and make it a reality. Their responsibility is mainly focused on the design element of your wedding rather than the planning or coordinating aspects. However, many planners and coordination also incorporate design elements in their packages.

At the end of the day a planner or coordinator is there to make your wedding dreams come true!  Why spend 12 months planning and creating your dream wedding only to have the day-of left to chance?


  1. This comment has been removed by the author.

  2. It is great to explain about the difference between the wedding planner, co-ordinator and venue co-ordinator. Now the engaged people will know the difference between the people. Those who want to plan the wedding easily, they should make use of the wedding app and helpful in every stage of wedding planning.

    1. Thank you! We are glad you found our explanation useful.

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  4. Could not be written any better. Reading this post reminds me of my old room mate! He always kept talking about this. I will forward this post to him. Pretty sure he will have a good read. Thanks for sharing!....
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  5. I really appreciate the kind of topics you post here. Thanks for sharing us a great information that is actually helpful. Good day!
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  6. It is so significant to employ professional for your wedding and their experience in the business is what will guarantee that your day is everything you dreamed of and more.Click on the online wedding Planners service event coordinator listing for additional in order and full contact information .Conversely, it is even more important that you find a real connect with these vendors as well. In accumulation to expenditure this momentous day with your loved ones, you will also be sharing a lot of it with your vendors specifically your coordinator and photographer.

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  11. Nice article for get some new ideas for wedding planning thanks . well easy planning in free wedding planner app

  12. Well I don’t know the difference between all these terms. I live in Miami and most of the Wedding venues in Miami provide their own wedding planners and decorators when you book the venue.

  13. I do think hiring a wedding planner is quite necessary if you have enough budget and it's a medium or large wedding with at least 100 wedding guests! 

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